Hosting Events at Carawood Lake
Celebrate your way, out in nature.
Now booking through 2028!
Already booked? Check out our Planning page!
Lodge Availability
(Must be viewed on a full desk-top to see booked dates clearly.
On mobile, booked dates are ever-so-slightly lighter. Ex: Oct 15, 2026 is booked, while Oct 14 is available.)
Types of Packages
Standard Reservation Packages
These packages are great for milestone parties and casual gatherings. These are our base “hall rental” packages and they include:
Full access to the Lodge, Patio, Lawn, Fire Circle, and Pier
Indoor tables and chairs, set up in a standard layout
White ceiling drapes and greenery in the rafters
Picnic tables on the patio
Use of our full catering kitchen
Use of our wired indoor speakers
Ability to book a date up to 6 months in advance
Reception Packages
These packages are designed for major events that require more time and advanced planning. Reception packages include everything in a Basic Rental, plus:
The ability to book a date up to 30 months in advance.
1 Decorated table (see pricing table below) for the person/people of honor (eg, bridal couple, mom-to-be, birthday person, etc.)
The ability to add-on the Classic Wedding package, decorated tables, and/or ceremony seating
Explore our Suggested Vendors list to find great local and affordable vendors who we are happy to recommend for any event we host!
Overnight Packages
Our Overnight Packages are full buy-out packages that truly make Carawood Lake special. These packages feature:
Private access for your whole party to camp on the grounds overnight
Ability to book a date up to 30 months in advance
Ample time for set-up/rehearsals the day before and relaxed clean-up the day after an event.
The ability to host a Rehearsal Dinner and/or Farewell Brunch
Pricing
Our Base Packages “purchase” the date(s) for your event and define when you have access to our spaces. All base packages include tables and chairs, ceiling drapes and greenery, plus use of our indoor and outdoor spaces.
Our prices vary based on the day of the week, time of year, and how far in advance you book your date. Payment plans are available for all of our base packages.
Single-Day Base Packages
These packages are for single-day events. All set-up and clean-up must occur during the rental reservation. Payment plans are available for all packages.
Multi-Day Base Packages
These packages give you access to our spaces over multiple days, which can be used for set-up, rehearsals, clean-up, multiple gatherings, and even camping! (Camping is available for dates in May through October.)
These are great packages for weddings, large family reunions, or retreats and festivals!
This package can be added to any of our Multi-day or Reception Base Packages. (It is not available for Basic hourly rental packages). It is designed for weddings, but can be used for any type of gathering that requires a ceremony or presentation space and includes:
Ceremony seating and altar draping, set-up at a location of your choice on the grounds, with a rain plan
A free decorated table for the bridal couple
Up to 8 decorated guest tables, with a floor length tablecloth (white or black), up to 10 chairs with chair covers (white or black), and free use of centerpiece items from our Something Borrowed Closet
Additional decorated tables can be added at a discounted rate of $25/table
Up to 2 floor length tablecloths (white or black), pressed, and set-up for you on your service tables (eg, food tables, cards & gifts, etc.)
Additional tablecloths can be added at a discounted rate of $10/tablecloth
Use of the Dressing Rooms in our Accessory Building immediately adjacent to the Lodge
The Classic Wedding Package Add-on………$500
This package can be added to any of our Base Packages, and is designed to help DIY-ers elevate their party if a professional DJ is out of their budget. This package includes:
Professional-grade AV equipment (speakers & microphone) for ceremonies & speeches
Uplighting to create instant ambiance
Photobooth
A DJ “Playbook”, including detailed pictures and instructions on how to use all of the equipment, plus a Grand Entrance and basic wedding timeline script, letting anyone comfortable on a mic run the entertainment, without missing the party themselves
The DIY DJ Package………$250
This package is available with the purchase of a Classic Wedding package as an additional add-on. This package includes:
Skilled amateur recording of your entire ceremony from start to finish with 2+ cameras
Basic video editing
Delivery of a digital file within 2-4 weeks of your wedding
Simple Ceremony Videography………$250
A la carte items & Services available for add-on
Tablecloths* ($15/table, choice of white or black)
Decorated tables* ($30/each)
Includes a floor length tablecloth (white or black), already pressed; up to 10 chair covers (white of black); and free use of centerpiece items form the Something Borrowed Closet
Removal of ceiling drapes OR Hanging of ceiling drapes in a color other than white ($200)*
Ceremony seating set-up in a different location ($300)
Altar draping ($50)
Back-drop frames ($25 each)
Professional-grade bluetooth-connected speakers (2) with microphones and stands (2) ($100)
Battery-powered, can be used inside or outside
Uplighting ($100)
Photobooth ($200)
Yard games ($50)
Cornhole, Connect 4, tabletop Jenga
Additional camping nights ($400/night, Mon-Thu only)
Check in Thursday (or earlier!) at 2 pm and/or check out Monday (or later!) at 11 am
20’ x 10’ white tent ($50/tent, up to 5 available)*
Preschool Play Package ($50)
Includes a giant parachute, pop-up tents, floor dots, and scarves
*Available with Reception and Multi-day Packages only
Pricing Transparency
We pride ourselves on fair and transparent pricing - we have no required bar or catering packages, guest count minimums, or hidden “service fees”.
Our only “extras” include:
Host liability insurance if you are serving alcohol (see below)
“You break it, you buy it” policy: You will be charged a replacement/repair fee for damaged and missing items following the event. This policy requires we have a credit card on file prior to the event, but if there’s nothing damaged or missing you will not be charged anything. And, we’ll always give you a chance to find a missing item that may have been accidently packed in with your decorations before charging a replacement fee!
Host Liability Insurance
In the event that a guest at your event causes significant injury to another person or damage to property, you could be held liable for some pretty big sums of money. In these circumstances, Host Liability insurance (also called Event insurance) is what covers you. We require it for events serving alcohol, but it’s a good idea for all events, even if your event is alcohol-free.
This insurance can be purchased through any vendor you chose (and can often be added to a Home Owner’s insurance policy for a small fee), but reputable choices include:
Depending on the type of insurance you select and the size of your party, the cost typically ranges from $75-$150 and it takes about 10 minutes to purchase it online.
We will need a copy of your Certificate of Insurance, listing Carawood Lake as an additional insured, at least 2 weeks prior to your event.
Payment Policies
Deposits
We require you to pay the first 20% of your base package as a non-refundable down-payment to “purchase” your date. The remaining 80% of your base package price and any add-ons are refundable up until your final payment due date.
Payment due dates
For packages that cost $500 or less, your full balance is due 7 days prior to your event.
For packages that cost $501 to $999, your full balance is due 30 days prior to your event.
For packages that cost $1,000 or more, your full balance is due 90 days prior to your event (or upon booking, if booked within 90 days).
Payment plans
We can set-up custom payment plans at 0% interest, with payments every 4 weeks, designed to pay off your balance by your due date. There is no penalty for early or late installment payments, so long as your entire balance is paid off by the final due date.
Acceptable payment methods
We use Square to send invoices and collect payments online, using debit, credit cards or ACH bank transfers. We also accept cash or check.
We offer a 1.5% discount when paying via ACH bank transfer or check.
Cancellations & Refunds
Before Payment Due Date
Get your maximum refund for any cancellation made before your final payment due date. The maximum refund is your full package price minus the non-refundable 20% down-payment.
After Payment Due Date
Packages $500 or Less (Payment due 7 days before event)
Cancellation 4-7 days before event: 50% refund
Cancellation 1-3 days before event: 25% refund
Cancellation day of event or no-show: No refund
Packages $500 to $999 (Payment due 30 days before event)
Cancellation 15-30 days before event: 50% refund
Cancellation 8-14 days before event: 25% refund
Cancellation within 7 days of event or no-show: No refund
Packages Over $1,000 (Payment due 90 days before event)
Cancellation 60-90 days before event: 50% refund
Cancellation 30-59 days before event: 25% refund
Cancellation within 30 days of event or no-show: No refund
